Your site data and your desktop books, finally in sync.
Smoothx connects Procore directly to QuickBooks Desktop, so your project costs, commitments, and invoices flow automatically into your accounting software without a single manual export.
5 stars 
2,000+ installs ➝
WHAT WE DELIVER
Stop re-entering data. Start making decisions.
Smoothx bridges the gap between your Procore project data and QuickBooks Desktop, giving your finance team accurate, up-to-date numbers without the manual work.
Real-Time Data Sync
Costs, commitments, and budgets from Procore flow automatically into QuickBooks Desktop – no exports, no spreadsheets, no delays.
Commitments & Invoices
Subcontractor purchase orders and progress claims in Procore sync directly to bills and invoices in QuickBooks Desktop.
Project-Level Financials
Map Procore cost codes directly to your QuickBooks Desktop chart of accounts for accurate job costing and project-level P&L visibility.
Contacts & Vendors
Procore companies, subcontractors, and suppliers sync to QuickBooks Desktop customers and vendors, keeping your contact data consistent.
Timesheets & Payroll
Procore timesheets and payroll direct costs sync to QuickBooks Desktop, so labour costs land in the right job and the right account automatically.
Multi-Company Support
Running more than one entity in QuickBooks Desktop? Smoothx maps Procore project data to the right company file, keeping your books clean.
KNOW YOUR OPTIONS
QuickBooks Desktop vs QuickBooks Online
INSTALLED SOFTWARE
QuickBooks Desktop
Installed locally on your computer or server, with an optional cloud-hosted version for remote access
Deep job costing with granular cost code and cost type tracking — well suited to complex construction projects
Advanced inventory management, multi-level categorisation, and order management built in
Highly customisable reporting with hundreds of pre-built and configurable report templates
Supports up to 1 million customers, vendors, and inventory items - built for scale
Works offline, with no reliance on an internet connection for day-to-day use
CLOUD-BASED SOFTWARE
QuickBooks Online
Fully cloud-based — accessible from any device, anywhere, with no local installation required
Automatic software updates, backups, and bank feed connections built into the subscription
Streamlined interface designed for ease of use, with a large ecosystem of app integrations
Ideal for businesses that want accessibility and collaboration across multiple users and locations
Scales well for growing businesses that don't require advanced inventory or deep job costing
Lower upfront cost with a monthly subscription model and no hardware requirements
HOW IT WORKS
Set up once. Runs automatically from day one.
Smoothx handles the full integration configuration – so Procore and QuickBooks Desktop stay connected without any manual effort from your team.
Discovery
We map your Procore project structure, cost codes, and companies to your QuickBooks Desktop chart of accounts and job list.
Integration Setup
We configure the live data sync between Procore and QuickBooks Desktop – commitments, budgets, invoices, and more, flowing automatically.
Onboarding
The team runs in under 30 minutes. We walk you through the dashboard and make sure everything is syncing correctly.
Ongoing Support
24/7 worldwide support, fast response times, and a team that actually picks up the phone. We’re here as your business grows.
WHY QUICKBOOKS DESKTOP
Powerful accounting built for complex construction businesses
QuickBooks Desktop Enterprise is purpose-built for businesses that need more capacity, deeper reporting, and stronger job costing capabilities.
Paired with Procore via the Smoothx integration, it becomes a construction finance powerhouse — site data flows in automatically, and your finance team works from numbers they can actually trust.
- NAdvanced job costing across projects, cost codes, and cost types
- NUp to 1 million customers, vendors, and inventory items
- NCustomisable reporting and consolidated multi-company dashboards
- NBuilt-in payroll, payments, and inventory management
- NCloud hosting option for remote team access and automatic backups
intuitive and customisable dashboard
What sets Smoothx apart is its intuitive and customisable dashboard, allowing businesses to get set up and operational within just 48 hours.
Ready to connect Procore with QuickBooks Desktop?
Talk to a Smoothx advisor and see the integration running live for your business.